Writing Instruction of Manuscript

Papers submitted to Archives of Rehabilitation which do not adhere to the “Instruction for Author”, will be returned for appropriate revision to be in line with the guidance of this Instruction. They may then be resubmitted. Submission of an article implies that the work described has not been published previously (except in the form of an abstract or as part of a published lecture or academic thesis), that it is not under consideration for publication elsewhere, that its publication is approved by all authors and tacitly or explicitly by the responsible authorities where the work was carried out, and that, if accepted, it will not be published elsewhere in the same from and language, without the written consent of the publisher.

  Articles Categories:

 The Archives of Rehabilitation accepts the following categories of articles:

  A- Original articles are scientific report of the original research studies. These articles consist of Abstract (Persian & English), Introduction, Materials & Methods, Results, Discussion, Conclusion, Acknowledgement and References.

  B- Review articles involve the overall study of a new scientific topic. These are usually solicited by the editors, but we will consider unsolicited materials too. Unsolicited review articles will undergo editorial process. Review articles would be approved of for publication if submitted by qualified experts with research experiences and Excellences in the relevant field. The corresponding author of the review article must be one of the authors of at least three articles appearing in the references. The number of references should not be less than 30. These articles consist of: Abstract (does not need to be structured), Introduction, Methods (this section consists of the access methods to all of related references and number of each kind such as book, journal, web page etc.), Discussion, Conclusion and References.

  C- Case reports are published only if the report is of exceptional interest and should present a novel and rare case. These articles consist of: Abstract (does not needed to be structured), Introduction, Case Presentation, Discussion and References. Necessary documentation of the case like 1-4 figures, pathology report, laboratory test report and imaging should be included in the submission package.

  D- Brief reports describe significant developments of ongoing research in the field of rehabilitation and contain less scientific data than the original articles. These articles should include Abstract (does not needed to be structured), Introduction, Topic, Discussion and References.

  E- Letters to Editor is comments from our readers on recently published articles.


 The manuscript must be submitted only via electronic submission and accompanied by a cover­ing let­ter to the Editor-in -Chief that signed and dated by corresponding author including title and au­thor(s) name and undertaking that it has not been pub­lished or submitted elsewhere. Also, authors must declare that it is being exclusively contributed to Journal of Rehabilitation. In case the manuscript was earlier submitted to some other journals and was rejected, the authors must provide full information for proper analysis. The text should be submitted in Microsoft Word format as an attachment. Manuscript should be typed in a B-Lottus font size of at least 12 points and double space of lines with clear margins of at least 2/5 cm on both sides. Tables as well as illustrations should be typed and drawn on a separate paper. Do not upload pictures and tables in word file as scan, copy or photographs of them. The figures should be sent in a format of JPEG or GIF which will produce high quality images in the online edition of the journal.

  Preparation of manuscripts:

 Use only standard abbre­viations. Avoid using them in the title and ab­stract. The full term for which an abbre­viation stands should precede its first use in the text unless it is a stan­dard unit of measurement. The papers should be set based on the following pattern. Please note that the pages or sections that are listed in following pattern, should be in one file, not in some separate files. 

A- The title page: The complete title of the manuscript, the full name of all the authors with their highest qualifications, the department or institution to which they are attached, address for correspondence with telephone numbers, e-mail, and Fax number both in Persian and English.
B- The Abstract: All original articles must accompany a structured abstract 600 - 700 words. It should be structured as objective, Materials & Methods, Results and Conclusion followed by 3 to 5 Keywords. Keywords will assist indexers in cross indexing the article as they are published with abstract. Use terms from the Medical Subject Headings (MeSH) list of index medicus (http://www.nlm.nih.gov/mesh/MBrowser.html). Authors need to be careful that the abstract reflects the content of the article accurately.
C- Highlights: In Highlights part, you have to provide a summary of the key points of your article in the form of BULLET. Highlights are three to five result-oriented points that provide readers with an at-a-glance overview of the main findings of your article. Think of them as a quick snippet of the results—short and sweet. Each Highlight must be 85 characters or fewer, including spaces, and the Highlights together must clearly convey only the results of the study.
D- Plain Language Summary: In this section, you have to provide a Plain Language Summary for the article in 200-300 words. Consider that Plain Language Summary is different from abstract and it has to be written for non-specialists. To provide it, consider the following points: 1. think about your audience (e.g. journalists, science-interested public), 2. Get rid of jargon, 3. Explain what the study is about. Remember, others will need more context about what you studied, 4. Explain what you found, 5. Explain why this matters. Discuss the importance of these findings not just in terms of their implications for your field but in terms of their relevance to the public.

E- Introduction: This should summarize the purpose and the rationale for the study. It should neither review the subject extensively nor should it have data or conclusions of the study.
F- Materials & Methods: This should include exact method or observation or experiment and must refer to the research methodology, subject, their selection and control, age, gender and other relevant characteristic, lab materials and tools and their validity and reliability. If an apparatus is used, its manufacturer’s name and address should be given in parenthesis. If the method is established, give reference but if the method is new, give enough information so that another author is able to perform it. If a drug is used, its generic name, dose and route of administration must be given. For patients, age, sex with mean age ± standard deviation must be given. Statistical methods must be mentioned and specify any general computer programme used. The Info system used should be clearly mentioned.
G- Results: It must be presented in the form of text, tables and illustrations. The contents of the tables should not be all repeated in the text. Instead, a reference to the table number may be given. Accurate value of probability values in statistical analyzes should be presented. Long articles may need sub-headings within some sections (especially the Results and Discussion parts) to clarify their contents.
Discussion: This should emphasize the present findings and the variations or similarities with other work done in the field by other workers. The detailed data should not be repeated in the discussion again. Emphasize the new and important aspects of the study and the conclusions that follow from them. It must be mentioned whether the hypothesis mentioned in the article is true, false or no conclusions can be derived.
I- Conclusion: It should include the final outcome of the research.
J- Acknowledgement: All contributors who do not meet the criteria for authorship should be covered in the acknowledgement section. It should include persons who provided technical help, writing assistance and departmental head that only provided general support. Financial and material support should also be acknowledged.
K- Tables: Should be submitted with the captions placed above and the number of them should not exceed 6. Do not submit tables as photograph. Place explanatory matters in footnotes, not in the heading. The tables should be repeated in separate pages at the end of manuscript in addition to text.
L- Figures: Should be in limited numbers, with high quality art work and mounted on separate pages at the end of manuscript, of course can be repeated in the text. The cap­tions should be placed below. The same data should not be presented in tables, fig­ures and text, simultane­ously.
M- References: All manuscripts should be accompanied by relevant references. The author should ensure reference to locally published studies by doing proper literature search. It may not be possible for the editor and reviewers to check the accuracy of all reference citations. To minimize such errors author should verify references against the original documents. References should be insert by reference tools (EndNote) and numbered consecutively in the order in which they are first mentioned in the text (Vancouver system).. The authors are responsible for the accuracy of the bibliographic information. Personal communications and unpublished data including manuscripts submitted but not yet accepted for publication should not be used as a reference but may be mentioned in parentheses in the text. The references are cited numerically (in parentheses) in the text and listed in the bibliography by the order of their sequence and appearance and based on Vancouver style. All Persian references should be written in English. In this regard paper title should be placed in [ ] and at the end of title written (Persian). Complete information should be given for each reference and following guidelines must be followed (please attention to punctuation of examples):

  a- Journal: Surname and initials of authors (in the case of seven or more authors, the names of the first six authors followed by et al should be listed), title of paper, running title of journal [should be abbreviated in accordance with Index Medicus (see list printed annually in the January issue of Index Medicus) and if a journal is not listed in Index Medicus then its name should be written out in full], publication year, Volume, issue number and related pages.


     1- Parkin DM, Clayton D, Black RJ, Masuyer E, Freiedle HP, Ivanon E, et al. Childhood Leukemia in Europe after Chernobyl: 5 years follow – up. Br J Cancer 1996; 73 (8): 1006-12.

     2- Balu R, Shanbag P, More V, Vaidya M. Acute disseminated encephalomyelitis. The Indian Journal of Pediatrics 2004; 71 (11): 1035-38.

  b- Book: Surnames and initials of authors, title of book, publication sequence, city of publication, publisher, publication year, related pages.


 Billette J. Cardiac electrophysiology. Second edition. Philadelphia: W.B. Saunders Company; 1995, pp: 216-228.

  c- A Chapter in a book: Surnames and initials of section authors, chapter title, surnames and initials of book authors, book title, publication sequence, city of publication, publisher, publication year, related pages.


 Landsberg L, Young JB. Pheochromocytoma. In: Fauci AS, Braunwald E, Isselbacher KJ, Wilson JD, Martin JB, Kasper DL, et al. Harison’s principles of internal medicine. 14th Ed. New York: McGraw – Hill; 1998, pp: 2057-2060.

  d- Translated book: Surnames and initials of authors, book title, surnames and initials of translators, publication sequence, city of publication, publisher, publication year, related pages.

  e- Electronic References:

   I- Electronic Journal: Surnames and initials of authors, paper title, running title of electronic journal, type of media that in this case (electronic journal) should be written [serial online], publication year and month, volume number, issue number in parentheses, [pages or screens number]. Available from: web site address. Availability date.


 Morse SS. Factors in the emergence of infectious disease. Emerg Infect Dis [Serial online] 1995 Jan – Mor: 1(1): [24 screens]. Available from: URL: http://www.cdc.gov/ncidod/EID/eid.htmscreens [cited Juns 5 1996].

   II- Refer to site: Surnames and initials of authors, paper title, publication year, [pages or screens number]. Available at: web site address. Availability date. 

For more information on the journal reference guideline, please click here.

N- Conflicts of interest: The Archives of Rehabilitation as a member of Negah Journals, published by Negah Institute for Scientific Communication, is committed to apply ICMJE recommendation on “Author Responsibilities—Conflicts of Interest” in authors’ conflict of interest issues.

Authors should disclose, at the time of submission, information on financial conflicts of interest or other interests that may influence the manuscript. Authors should declare sources of funding for the work undertaken, too. So, completion and signing the ICMJE Form for Disclosure of Potential Conflicts of Interest is necessary for all authors and the articles submission won’t be accepted without filling this form.

O- Authors’ contribution: In this section, you have to provide the contributor role of each author on these divisions:
Conceptualization, Methodology, Software, Validation, Formal Analysis, Investigation, Resources, Data Curation, Writing – Original Draft Preparation, Writing – Review & Editing, Visualization, Supervision, Project Administration, Funding Acquisition.
The example below shows the Author Contributions:
Author Contributions: Conceptualization, Author names [A, B, C, or all authors]; Methodology, Author names [A, B, C, or all authors]; Investigation, Author names [A, B, C, or all authors]; Writing – Original Draft, Author names [A, B, C, or all authors]; Writing – Review & Editing, Author names [A, B, C, or all authors]; Funding Acquisition, Author names [A, B, C, or all authors]; Resources, Author names [A, B, C, or all authors]; Supervision, Author names [A, B, C, or all authors]

P- Ethical Considerations: Archives of Rehabilitation is committed to apply ethics of publication, based on the COPE’s Code of Conduct and Best Practices. Also, in medical studies, RJ has engaged to apply ethics of research, based on Declaration of Helsinki: Statement of Ethical Principles for Medical Research. In addition, Archives of Rehabilitation has promised to apply ethics of research, based on American Psychological Association’s Ethical Principles of Psychologists and Code of Conduct, in psychological studies. So, the research’s ethical considerations must be addressed in the Materials and Methods section.  For more information on the journal’s ethical Principles, please refer to following links:

- RJ's Principles on Publishing Ethics

RJ's Ethical Principles for Medical Research

RJ's Ethical Principles for Psychological Research


Archives of Rehabilitation as a member of Negah Journals, has accepted all terms and conditions of Committee on Publication Ethics (COPE) on plagiarism. So, in any case of plagiarism, which is brought to the journal’s editors attention and accompanied with convincing evidence, we act based on flowcharts and workflows determined in COPE. Meanwhile, to detect and prevent plagiarism in the journal articles, all submissions will be checked with iTheticate software in both stages of submission and acceptance.


Peer-review process

 All manuscripts are considered to be confidential. They are peer-reviewed by at least 2 anonymous reviewers selected by the Editorial Board. The corresponding author is notified as soon as possible of the editor decision to accept, reject, or require modifications. If the manuscript is completely acceptable according to the criteria set forth in these instructions, it is scheduled for the next available issue.

For more information on the journal peer review process, please click here.

Proof reading: Final revised of paper is sent to the corresponding author for proof reading before publication in order to avoid any mistakes. Corrections should be marked clearly and sent immediately to the Journal office.

Disposal of material: Once published, all copies of the manuscript, correspondence and artwork will be held for 6 months before disposal.


Under  Bethesda Statement on Open Access Publishing (June 20, 2003), Journal of Rehabilitation is fully compliant with open access mandates, by publishing its articles under the Creative Commons Attribution-NonCommercial licence (CC-BY-NC). Authors retain copyright of their work and can deposit their publication in any repository. This means that articles can be freely redistributed and reused by the author and others as long as the article is properly cited. Published articles in Journal of Rehabilitation can be deposited immediately into an online repository or social network without any cost. Journal of Rehabilitation articles can be emailed to colleagues, printed, archived in a collection, included in course-packs, and distributed without restrictions. Please read the full Creative Commons license for further information. 

 Page charges: 
  According to the Journal editorial board’s decisions of the "Archives of Rehabilitation", authors will be required to pay article processing and publication fees to cover the publishing costs.

Subject Conditions Costs
Publication process  Authors 30,000,000 R


Final Checklist

 The authors must ensure that before submitting the manuscript for publication, they have taken care of the following:

 1. Title page should contain title, name of the author/co-authors, their qualifications, designation & institutions they are affiliated with and mailing address for future correspondence, E-mail address, Phone & Fax number (both in Persian and English languages).

2. Abstract in Structured format up to 500 words (both in Persian and English Languages).

 3. References mentioned as stated in the Instruction to Authors section.

 4. Tables should be repeated on separate pages at the end of word file.

 5. Make sure for Headings of Tables, their numbers and Captions of illustrations. Don’t repeat the information in tables if it is covered in the text.

 6. Photographs/illustrations along with their captions.

 7. Disclosure regarding source of funding and conflict of interest if any besides approval of the study from respective Ethics Committee/Institution Review Board.

 8. Covering Letter by correspondent author and Letter of Undertaking signed by all the authors.

 9. Completing, signing and uploading the ICMJE Form for Disclosure of Potential Conflicts of Interest as one of the attachments in the submission form.

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